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For presenters

Oral Presentation Guidelines


Program Presentation Q&A
Plenary LecturesSpecial Lectures
Award Lectures
English English
Educational Lectures Japanese Japanese
Symposia Oral Presentations English English (Japanese permitted)
Poster Presentations English English
Training School for Next Generation Scientists English English

※In general, Q&A will take place in English; however, the session chair may allow Japanese to support active discussion.

2.Presentation Time

  • Symposia: Please follow the chair’s direction.
  • Oral Sessions: 10 minutes for presentation, 5 minutes for discussion.
  • Training School for Next Generation Scientists: 15 minutes for presentation, 15 minutes for Q&A times.


  • Presentations should be delivered on your own laptop computer.
  • Please bring your computer to the PC Preview Desk 20 minutes prior to your presentation to check the output. Please pick up your computer after your presentation.
  • You will not be able to use Presenter View.
  • Please bring a connector if you use a Mac computer.
  • You may operate your computer by yourself during your presentation.

4.Q&A Session

  • Chairs lead Q&A sessions. Please follow your chair’s instruction and answer questions from participants.

5.Notes on laptop computers

  • Bring the AC adaptor for your computer.
  • A HDMI cable connector will be provided at the presentation venue. If your computer has a special-format monitor output terminal such as Mini Display or D-sub 15 pin, please bring the appropriate HDMI conversion adapter.
  • Deactivate password lock, screen-saver, virus scan and power-saving mode in advance.
  • Bring backup data of your presentation. We kindly ask you to make backups of your laptop content to protect data from accidental loss.
  • If your presentation data includes moving images please, check the operation at the PC Preview Desk.
  • Audio output is not available.
  • Please create your lecture presentation, as following.
    • Room 8 and 9: 4:3 aspect ratio
    • Other rooms: 16:9 aspect ratio
    ※Please note that if your slides are created with a different aspect ratio, they may be slightly smaller when projected on the screen.

Poster Presentation Guidelines

Posters will be displayed in Sendai Convention Center Exhibition Hall 1 and 2.

1.Poster Preparation

  • Please prepare your poster according to the following panel size and figure.
    The usable area of the poster panel is
    Height: 190 cm Width: 150 cm
  • Please include your Abstract Title, Author Name, and Affiliation in the upper portion of the poster.
  • Posters must be prepared in English.
    • To Industry-Academia Collaboration Poster Presenters: In addition to the posters, please prepare a summary in Japanese on a single A4-sized paper for distribution to interested parties in order to explain more clearly to industry participants during the poster session.
  • All presenters are required to make a disclosure about the state of conflict of interest and it should be stated at the bottom of your poster. Please refer to COI (conflict of interest) Declaration for more information on COI.
  • Posters for the International Exchange Meeting for Young Researchers follow the same guidelines.


Date Poster-No. Set up Poster Exhibition Presentation / Discussion Removal
August 1 1Pm-*** 8:00-8:30 8:30-11:45 10:45-11:45 11:45-12:30
1Pa-*** 12:30-13:15 13:15-17:00 16:00-17:00 17:00-17:15
August 2 2Pm-*** 8:00-8:30 8:30-11:45 10:45-11:45 11:45-12:30
2Pa-*** 12:30-13:15 13:15-17:20 16:20-17:20 17:20-17:30
August 3 3Pm-*** 8:00-8:30 8:30-11:45 10:45-11:45 11:45-12:30
3Pa-*** 12:30-13:15 13:15-17:00 16:00-17:00 17:00-17:15
  • Place your poster on the panel indicated by your presentation number within the designated set up time. Removal will take place in the designated removal time.
  • On your designated panel, you will find thumb tacks for placing your poster. Please do not use glue or tape.
  • Attach the ribbon on your chest and stand in front of your poster during your presentation and discussion time. There will not be a chairperson proceeding the poster sessions.
  • All posters remaining after the removal time will be discarded by the Secretariat.
  • The organizer and secretariat will not be held liable for any theft, loss or damage of posters.

Training School for Next Generation Scientists Guidelines

“Training School for Next Generation Scientists” is a special training session for young researchers, consisting of 15 min presentation and 15 min discussion (Q & A). Outstanding presentations will be awarded.

For Training School for Next Generation Scientists presenters

Please read the guidelines below prior to your presentation.

Judging and evaluation of presentations:

Oral presentations will be graded on a 25-point scale. The 3 categories, 1) research content (max 10 points), 2) presentation skills including time management and slide organization (max 10 points), 3) Q&A performance during your presentation (max 5 points), will be scored.

Request Concerning Use of Color in Presentation Materials

Approximately 5% of Japanese men (3 million people) and 8% of Caucasian men have a specific type of vision that makes it difficult to distinguish between colors in a particular range, including red and green. In light of this, you are requested to take the following points into account when preparing presentation materials.

  1. Images of two-color staining or DNA chips should be displayed in green and magenta, not in green and red.
  2. Three or more stains should be displayed not only as composites containing all three colors but also with the two most important colors shown alone in green and magenta. (Alternatively, images of each channel can be displayed separately.)
  3. In graphs and explanatory figures, it is extremely difficult to match colors shown in two separate places. For this reason, do not use only color-coded descriptions or legends for different items but also write them directly into figures. Do not differentiate between items by using different colors, but rather with different types of lines, shapes/symbols, or various types of hatching.
  4. On a dark background, please use white, yellow, or orange letters rather than thin, red or blue ones as much as possible.

COI (Conflict of Interest) Declaration

Please place the information either at the top or on the last page of your slides, or the bottom of your poster.

COI Disclosure Sample Slides

For more detail regarding COI, please refer to the JNS website.
Guidelines on a Conflict of Interest (COI)